Medical Form
2025 Leaders and Parents Guide
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Camp Director - Kayla Maine
Kayla.Maine@heartofnewenglandbsa.org

Financial Aid (Campership)

Families requiring assistance to pay for summer camp may apply for limited financial aid. Applications due April 1st and will be available soon.

Cub Scout Day Camp @TVSR 2025
Don't Delay, Register before May 1st for the Early Bird Fee!

$ 250
  • Early Bird Rate $250 through May 1, 2025
  • $300 after May 1, 2025
  • Week 1 July 7-11
  • Week 2 July 14-18
  • Week 3 July 21-25

Be Prepared! What to bring to camp

All of the equipment needed for the various activities that Scouts will take part in during the day is provided. Scouts will only need to bring a few items with them each morning. Please make sure that all personal items are labeled with your child’s name and hometown. This makes it much easier to identify lost items.

Items each Scout should bring to camp include:

  • Campers should bring their own lunch. Refrigeration space is available. Please do not bring coolers.
  • A swimsuit and towel, are needed to participate in swimming and boating activities.
  • Most camp activities continue, rain or shine. Watch the weather reports. Campers may want to bring a poncho or raincoat.
  • Please do not bring knives or fishing poles or tackle.
  • A day at camp is full of running and playing, hiking and exploring the outdoors. Open-toed shoes and sandals are not appropriate foot wear for these activities and should not be worn.

Volunteer Opportunities

Volunteering gives parents an opportunity to share in the camp experience with their son or daughter. If you are interested in helping out at camp this summer, please complete the following FORM.

Medical Forms

All campers, volunteers and staff must have a completed camp medical form on file. Scouts will not be allowed to participate in many camp activities without a completed medical form, signed by a licensed health care practitioner. Adults and Scouts attending day camp only have to complete parts A, B and Part D - MA of the medical form. If a medication is to be given at camp, the Authorization to Administer form must be submitted as well.

Youth Protection Reminder

All persons over the age of 18 staying in camp must be registered members of the BSA and complete Youth Protection Training - no exceptions.

Medications

All medication must be turned in to the camp health officer upon arrival at camp. It must be in its original packaging and must be accompanied by physician’s orders. Authorization to administer medication must be given by signing the appropriate section of the camp medical form. Medications may only be administered by the camp health officer. Exceptions may be made for asthma inhalers and similar medications at the discretion of the camp health officer in consultation with parents and physician if necessary.

Help us ensure that camp is a positive experience for your Scout. Please avoid changing medication or dosage immediately before or during your week at camp.

Safety at camp

All camp activities are conducted in accordance with the Boy Scouts of America’s Youth Protection policies. All staff and volunteers are subject to mandatory background checks. Camp activities are conducted in accordance with the policies and practices of the Boy Scouts of America.

The camp employs a full-time EMT who is on site at all times and is accessible quickly by local emergency services. Staff are trained in basic first-aid and CPR.

The buddy-system is used at all times to keep Scouts safe. 

This camp must comply with regulations of the Massachusetts Department of Public Health and be licensed by the local board of health. Pursuant to MA regulations, you may request copies of background checks, health care and discipline policies, as well as procedures for filing grievances by contacting our Camp Director, Kayla Maine.

Refunds

The following policy applies to all summer camp programs at Heart of New England camps:

Campsite deposits are non-refundable, but may be either applied to the balance of camp fees due, or rolled over to the following year. 

  1. Requests for refunds must be submitted in writing to the Council Service Center and the Camp Director at least two weeks prior to the start of the camp week for which you have registered.
  2. Requests must include the Scout’s name, unit, the camp session, and an explanation for his absence.
  3. Refunds will not be granted after this date except under extenuating circumstances (serious illness, family death, summer school, custody issues, and reasons that don’t involve choice).
  4. A Scout who becomes ill or injured during camp may receive a prorated refund as determined by the Camp Director.
  5. Refunds will not be granted for scheduling conflicts, no-shows, weather, or behavioral issues.
  6. Refunds will not be granted to Scouts who leave camp by their own choice, or are asked to leave camp because of behavioral issues.
  7. Summer camp registrations may be transferred to an alternate session, if space permits, without penalty. Fees may be transferred from one Scout to another within the same unit.
  8. Heart of New England Council reserves the right to withhold an administration fee of $50 for refund given. 
  9. Refunds will be made to the unit (or if attending provisional to the individual) who made the original payment.